Employee/Applicant Privacy Notice

Information We Collect

As part of providing payroll, benefits, workers’ compensation, and HR administration services, we may collect:

• Identification information (name, address, date of birth, Social Security number)
• Employment information (job title, compensation, work history, timekeeping records)
• Financial information (bank account details for direct deposit, tax withholding elections)
• Benefits information (health plan elections, dependent information, beneficiary designations)
• Workers’ compensation claim information
• Background check information (where applicable and legally permitted)

How We Use This Information

We use this information to:

• Process payroll and tax filings
• Administer employee benefits
• Manage workers’ compensation claims
• Comply with employment, tax, and labor laws
• Support HR functions on behalf of client companies

Disclosure

We disclose this information to:

• • Client companies (your employer) as necessary for HR administration
  • Benefits carriers, insurance providers, and plan administrators
  • Government agencies (e.g., IRS, state tax and labor agencies)
  • Background check providers, where applicable
  • Support HR functions on behalf of client companies

We do not sell this information.

Data Security

We maintain administrative, technical, and physical safeguards designed to protect employee and applicant data against unauthorized access, use, or disclosure.

Your Rights

Depending on your state of residence, you may have rights to access, correct, or request deletion of your personal information. Requests should be directed to your employer (the client company) or to Key HR directly at info@keyhro.com.

Retention

We retain employment and payroll records in accordance with applicable federal and state recordkeeping requirements.

Contact Us

Key HR, 605 E. Robinson Street, Suite 500, Orlando, FL 32801

Phone: 800.922.4133 | Email: info@keyhro.com